DBS Policy


The school has fully adopted the DfE policy guidelines: ‘Child Protection: Preventing Unsuitable People from Working with Children and Young Persons in the Education Service’ and ‘Safeguarding Children: Safer Recruitment and Selection in Education Settings’ and has therefore based this policy on its recommendations. The entire schools’ workforce requires an Enhanced DBS Disclosure, including support staff and details recorded on the school’s Single Central Record.

Policy Statement

The safety of children and young people is paramount and this school is fully committed to safeguarding and promoting the welfare of children and young people and to the rigorous implementation of Disclosure and Barring Service (DBS) procedures and arrangements.
All staff employed at the school since 1 March 2002 are subject to vetting under these procedures.

Enhanced DBS Disclosure

Staff and Volunteers
• This level is required for all positions in school, including support staff. The Enhanced Disclosure contains the addition of local police force information considered relevant by Chief Police officers.
• The check will show any convictions, cautions or bind-overs, including those that would be regarded as ‘spent’ under the Rehabilitation of Offenders act 1974, as well as details of whether they are included on List 99 and/or the Protection of Children Act (POCA) List maintained by the Department of health.
• For an Enhanced Disclosure the DBS may provide additional ‘non-conviction’ information, which is held on local police records that does not form part of an individual’s criminal record.
• All newly appointed staff and volunteers will automatically complete an Enhanced Disclosure prior to taking up post.
• Where it is not possible to obtain clearance before appointment the Headteacher can decide that the employee can start work if they can produce a DBS Enhanced Disclosure certificate that is not more than a year old and that they have not had three months break in service from a post in the Education sector.

After school clubs/extended activities
• This level will apply to any employees or volunteers involved in after school activities if there is contact with students.
• Responsibility for obtaining the disclosure falls to the employing body, which in most cases will be the school but otherwise will be the responsibility of the body running the activity/club.
• The school will not authorise any out of school activity/club to run unless the necessary clearances are in place.

Agency Staff
• The Headteacher must be satisfied that agency workers have an Enhanced Disclosure and current, satisfactory references.
• Written confirmation will be sought from the Agency prior to any worker being employed in the school.

Volunteers who work regularly and have unsupervised access to children will have an Enhanced DBS check. Some volunteers who are volunteering for one-off events and are not left unsupervised may not need to be checked. The Headteacher will make a risk assessment and apply professional judgement taking account of the following:
• The duration, frequency and nature of contact with children
• What the school knows about the volunteer, including formal and informal information offered by staff, parents and other volunteers
• Whether the volunteer has other employment, or undertakes voluntary activities where referees would advise on suitability
• Any other relevant information about the volunteer or the work they are likely to do.

It is not a statutory requirement for Governors to be DBS checked, however, it is the school’s policy for all Governors to have an Enhanced Disclosure.

Generally it will not be necessary, providing the procedures below are followed, to obtain Disclosure information form the DBS for operatives working on site. It is the Principal Contractors responsibility to ensure that requirements in terms of site behaviour and segregation on the school site are adhered to (see Appendix 1)

• A tradesperson attending the school on a one-off basis eg an electrician making repairs does not need to be DBS checked as they will no be allowed to walk around the school unaccompanied
• Building contractors may not need to be checked where the site area of works is clearly defined and segregated from general access, for health and safety reasons
• Contractors visiting the school to carry out repairs, servicing or other short term work will be escorted to their working areas and appropriately monitored during their presence on site. They will be instructed not to encourage or enter into communication with students

Appendix 1

Contractors on school site


• It is the principal contractors responsibility to ensure that requirements in terms of site behaviour and segregation on the school site are adhered to
• It is the principal contractors responsibility to immediately report any incident regarding potential safeguarding / child protection issues to both the school and contract administrator.
• Should the school identify any incident regarding safeguarding / child protection they must report this to both the principal contractor and the contract administrator.
• The contract administrator will report any incidents immediately to school for consideration of any possible further action.
• The principal contractor will ensure that all contractors must be given clear instruction on school requirements in terms of behaviour prior to working on site as part of their site induction. Records of this induction should be retained on site by the principal contractor.


There must be no swearing, inappropriate language, behaviour, materials or other such actions permitted on site that could cause distress or offence to others. This includes but is not limited to:

• No materials to be brought onto site that could cause offence to others.
• No smoking on site, the school has a no smoking policy for the whole site. If contractors are going into public areas off-site to smoke then they must dispose of waste appropriately. Contractors must not use any area where children / young people would be arriving / leaving from.
• No alcohol or drugs (other than prescription medication) permitted on site. Any prescription medication should be kept secure.
• As a general rule, the playing and use of personal radios, stereos and other electronic media devices will not be permitted on site.
• No animals are to be brought onto site by contractor.
• All contractors should remain fully clothed at all times, wear identification and appropriate PPE.
• No talking or engagement with students at all times, unless explicitly agreed with and supervised by the school.
• Unless explicit permission has been given by the head teacher, the use of any camera to record still or moving images of children or young people is prohibited.
• The principal contractor shall ensure that no contractor is to unlawfully remove any article or thing from the school premises.
• Contractors must not move, or use, any school equipment or materials unless agreed with the school.

Site Segregation:

• Robust steps must be taken to ensure full segregation of all contractors from the school site (unless all work is being carried out "out of hours" when children and young people are not present.
• All boundaries and site segregation need to be in place at all times. Measures must be clear, fully intact, secure, safe and appropriate.
• Site access points and procedures need to be clearly agreed and documented.
• Site / school cross over points need to be closed off / secure and staffed as per site management plan.
• Where banksmen are required they should be in place and clearly visible.
• Emergency exits and assembly points need to be clearly signed and understood.
• No contractors to attempt to go into school site where there are children / young people, unless accompanied / supervised by a member of school staff.
• If accessing the school, contractors must also sign-in and wear visitor badges and be accompanied / supervised by a member of school staff.
• No work will be permitted in areas where the school is in occupation, unless in agreement with and supervised by the school. The works must be carried out safely and appropriately and the area left safe and clean.

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